Position Overview:
- Invoice Ingestion: Scan and validate invoices received by email, resolve errors, and escalate technology issues as required within SLAs.
- High-Volume Processing: Process large volume of invoices in multiple languages via Concur Invoice for proper approval, amount, allocation code and expense methodology (prepaid, expense, accruals, etc) in line with SLAs.
- Invoice Compliance: Review and validate invoices to meet global standards and local government regulations, addressing tax discrepancies and coordinating with vendors for necessary revisions before processing.
- Account Reconciliation: Reconcile vendor accounts, analyse discrepancies, and resolve issues with vendors and business users.
- Supplier Management: Manage the end-to-end supplier lifecycle process, including onboarding, contract management, and offboarding.
- Month-End Closing: Support activities to meet internal SLAs, ensuring all invoices are reviewed and actioned prior to closing.
- Payment Handling: Experience performing treasury operations, preparing settlement runs and troubleshooting errors.
- Automation & Efficiency: Embrace technology to enhance automation, optimise workflows, and improve the Contract-to-Pay process.
- Query Resolution: Handle vendor and internal enquiries promptly, including addressing payment issues, reversals, and approvals.
- Workflow Optimisation: Streamline processes for invoice processing, purchase order matching, and approval workflows.
- Professional Collaboration: Maintain professionalism in interactions with Accounts Payable, Finance teams, Procurement and Technology teams, and other stakeholders.
- Team Engagement: Participate in team meetings and training, applying Accounts Payable concepts to daily tasks.
- Issue Analysis: Perform root-cause analysis and effectively deliver solutions to stakeholders, vendors, and management.
- Ad-Hoc Projects: Meet deadlines for accounting tasks, specific projects, and month/year-end activities.
Required Qualifications:
- A Bachelor’s degree in accounting, finance, or a related field, or equivalent experience.
- Proven invoice processing knowledge.
- A minimum of 3 years of previous work experience within Accounts Payable.
- Excellent time management and organisational skills.
- Excellent verbal and written communication skills.
- The ability to cooperate and collaborate effectively with colleagues.
- Thorough attention to detail, performing all work with high levels of accuracy.
- Experience with an ERP.
- Knowledge of basic financial and accounting terminology.
- Please note: we use years of experience as a guide, but we will certainly consider applications from all candidates who can demonstrate the skills necessary for the role.
Nice to have:
- Knowledge of Workday
- Experience with and implementing automated invoice ingestion/processing channels (e.g. EDI, PO Match, ERS, PO Plan, Recurring Payments, Contract to Pay flip).
- Experience collaborating on enterprise-wide initiatives.
- Advanced excel skills to develop AP reporting