ROLE OVERVIEW
The Accounts Payable Associate is responsible for supporting the firm’s global invoice-to-pay lifecycle. Working within the Supplier Accounting Operations team, this role ensures accurate, timely, and compliant processing of supplier invoices, maintains strong internal controls, and delivers high-quality service to internal and external stakeholders.
The ideal candidate leverages modern financial systems and automation tools to drive operational efficiency, ensure tax/statutory compliance across multiple jurisdictions, and support continuous process improvement.
In the role of Accounts Payable Associate, the employee will be responsible for the following:
• Execute end-to-end processing of supplier invoices, credit memos, and payment requests in accordance with firm policies, approval matrices, and SLAs.
• Leverage OCR and AI-driven platforms (Auditoria / Workday) to capture, validate, and match invoices (2-way matching with PO), identifying and resolving exceptions proactively.
• Review and assign accounting coding on invoice line level (GL accounts, cost centers, legal entities, tax codes) to ensure accurate expense allocation and general ledger integrity.
• Ensure strict adherence to internal controls, segregation of duties, delegation of authority, and anti-fraud verification procedures.
• Ensure invoice compliance with local and international tax regulations (including VAT, WHT, and local invoicing standards across US, EMEA, APAC and other operating jurisdictions).
• Manage central AP inboxes and case ticketing queues, providing timely, professional resolution to supplier and internal business inquiries.
• Perform regular supplier statement reconciliations, actively resolving aged balances, discrepancies, duplicate billings, etc.
• Assist with payment-run preparation, validating payment batches, currencies, banking details, and hold statuses in coordination with Treasury.
• Assist with month-end and quarter-end close activities, including preparing AP aging reports, accrual schedules for unreceived invoices, and close-related reconciliations.
• Collaborate with the Team Lead and cross-functional teams on process improvement, workflow enhancements, and automation testing within Workday and Auditoria.
QUALIFICATIONS & REQUIREMENTS:
Experience: 2–5 years of relevant Accounts Payable or invoice-to-pay experience, preferably within a multinational, shared services, or financial services environment.
• ERP & Automation Systems: Hands-on experience with modern ERP systems (Workday Financials/SAP/Oracle) and familiarity with OCR/AI AP automation tools.
• Accounting & Tax Knowledge: Solid understanding of core AP accounting principles, general ledger coding, prepaid/accrual concepts, and basic VAT/tax compliance rules.
• Communication & Language: Excellent verbal and written English communication skills (working language); ability to interact professionally with global teams and external vendors.
• Attention to Detail: High level of accuracy, analytical problem-solving skills, and a strong control-conscious mindset.
• Organizational Skills: Proven ability to manage high transaction volumes, prioritize tasks effectively, and meet tight deadlines in a fast-paced environment.
EDUCATION, TRAINING & EXPERIENCE:
• Bachelor’s degree in Accounting, Finance, Economics, or a related business field (or equivalent practical experience / professional certifications).