We are looking for a detail-oriented Payroll Officer to join our payroll team and take ownership of monthly outsourced payroll processing across Japan, Singapore, and Shanghai, with the opportunity to expand scope into Hong Kong and India as you grow in the role. This can be a full time or 4 day a week part-time role.
You'll be the key point of contact between our organisation and our outsourced payroll providers in each jurisdiction, ensuring employees are paid accurately and on time while maintaining compliance with local regulations. This is a great opportunity for someone who enjoys the operational and relationship-management side of payroll and wants to build genuine breadth across the Asia Pacific region.
Key Responsibilities
- Manage the monthly end-to-end outsourced payroll process for Japan, Singapore, and Shanghai, acting as the primary liaison with external payroll vendors in each country
- Review and validate payroll inputs (new starters, leavers, salary changes, allowances, bonuses, and other variable pay items) before submission to providers
- Check payroll outputs for accuracy, investigating and resolving discrepancies with vendors before payment runs are finalised
- Reconcile payroll reports against internal payroll records and general ledger entries as required
- Ensure payroll is processed and paid in line with each country's statutory deadlines and requirements
- Respond to employee payroll queries in a timely and professional manner, escalating where needed
- Support statutory reporting, filings, and year-end processes coordinated through outsourced providers (e.g. tax filings, social insurance, provident fund contributions)
- Maintain accurate payroll records and documentation in line with data privacy and audit requirements
- Build strong working relationships with HR, Finance, and outsourced payroll partners
- Learn Hong Kong and India payroll as scope expands, with full support and training provided
- Identify opportunities to improve payroll processes and controls across the region
- Contribute to a small team environment by supporting colleagues during peak periods and leave cover, and participating in cross-training
What we're looking for
Essential:
- Proven experience managing outsourced/third-party payroll providers (not solely in-house payroll processing)
- Strong attention to detail and a methodical approach to checking and validating data
- Ability to manage multiple country deadlines and priorities simultaneously
- Comfortable working with payroll vendors across different time zones
- Strong written and verbal communication skills
- Proficiency with Excel and payroll/HRIS systems
Desirable:
- Experience with Asia Pacific (APAC) payroll, particularly Japan, Singapore, Hong Kong, Shanghai/China, or India
- Familiarity with statutory payroll requirements in one or more APAC jurisdictions (e.g. CPF, social insurance, provident fund schemes)
- A proactive, adaptable mindset with an interest in expanding into new countries and processes
What’s in it for you
- Our flat hierarchy enables you to drive meaningful impact, by leveraging your expertise and taking ownership.
- A supportive, collaborative team where knowledge-sharing and cross-training are part of the culture
- Private healthcare and gym allowances, plus wellness initiatives.
- Additional leave entitlements including marriage leave and 2 bonus days annually.
- Fully stocked kitchen, with daily breakfast and lunch.
- Regular social, sporting and community events including annual poker tournament.
- Matched donations and corporate discounts.
- Explore our benefits and culture: link
About Susquehanna
Susquehanna is a global quantitative trading firm founded by a group of friends who share a passion for game theory and probabilistic thinking. Our rigorous and analytical approach to decision making has led Susquehanna to become one of the largest and most successful proprietary trading firms in the world. In our offices around the globe, our employees are relentless problem solvers who collaborate to make optimal decisions.
What we do
Susquehanna’s deep integration of trading, technology and quant research makes us experts in trading essentially all listed financial products and asset classes, with a focus on derivatives. We handle millions of trading transactions around the world every day as both a market maker and market taker. Our efforts provide liquidity and ensure competitive prices for buyers and sellers. While our presence in the market is broad, our trading desks are highly specialized to allow for a deep understanding of the unique drivers of each asset class.
Equal Opportunity Statement
We encourage applications from candidates from all backgrounds, and we welcome requests for reasonable adjustments during the recruitment process to ensure that you can best demonstrate your abilities.